Who: League Administrator, Official Coordinator

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League Administrator: Manage League > Modify League Official Settings.
Official Coordinator: League Official Settings

Here are the settings available:

Send Official Assignment Email to: Select the league officer(s) who will receive automatic notifications by email when official assignment actions occur. Such actions include, for instance, when an official accepts or cancels an assignment, or when either the time or venue of a game with assignments are changed. You can also set this to "nobody", whereby no auto-email will be sent to any Official Coordinators after these actions.

If there are any Venue Official Coordinators in your league, they will also appear on the list and can be selected. If one is selected, then all official assignment email concerning games on their venue will ONLY be sent to them.

There is also a check box to notify coordinators about official assignment requests. This only has an impact if you are using the Request/Confirm method of assignment - if checked, messages will be sent when an assignment is requested, otherwise they will not be sent. For leagues using Request/Confirm, unchecking this box can greatly reduce email traffic for your Official Coordinators.


1. Official Assignment Method
   A. By League Only - Official Coordinator must manage assignments.
   B. Self-Assignment - an official can self-assign to games ("I'll Take It" button).
   C. Request/Confirm - an official can request assignment to games ("I'd Like It" button), but the request has to be confirmed by Official Coordinator.
   
   Self-assignments and requests can only happen for any game where there is still an open slot and as long as the official’s strength rating (See Official Strength) is equal to or greater than the difficulty rating of the game. The Official Coordinator will get an email each time a request or self-assignment is made. Of course, the Official Coordinator can always override a self-assignment.


2. Allow change at the season, competition, division and game levels - The above setting determines the default official assignment method for your league. However, you have the option of using different assignment methods for different games at the same time. If this box is checked, that option is available, and the default method can be overridden at the season, competition, division and individual game level.


3. Official Difficulty Offsets - Refers to the relative difficulty of officiating as an official 2 as opposed to official 1.


4. Can Report Game Results - Designate which officials can enter game results.


5. Official Game Card Type - Select the type of Game Card that your league uses. For more information, see Game/Lineup Cards


6. League uses Official Payment System - Indicate if your league uses an external payment system to pay your officials. Checking this will make addition reports available that are specific to the payment system you use. Contact us if the proper payment system format is not yet supported.


7. Official Licenses Used for Pay - the official licenses your league uses that affect official pay rates. For more information, see Using Official Licenses to Affect Pay


8. Official Pay Requires Game Results Report - If checked, then at least one official must report a game's results in order for any official on that game to be paid.


9. Require Official Team Ratings - Officials - If checked, officials are required to rate the behavior of the coaches, parents, and players of each team when reporting game results. See Official Team Ratings for more information.


10. Require Roster/Passes Checks - If checked, officials will be required to specify if they have checked player rosters and player passes when they report a game's results. See OfficialCheck Rosters for more information.


11. Official Assignment Deadlines - Cancellation or Request is blocked the amount of hours before the game starts.


12. Official Assignment Request Window - Requests or self-assignments cannot be made until the specified number of days before a game.


13. Official Remider Window - If this is non-zero, officials will be sent email/text reminders of all upcoming assignments this many days in advance of the assignment.


14. Hide Official Pay Adjust Comments - When official pay adjustments are entered, comments can be entered to describe the adjustment. Unless this box is checked, those comments will be visible to the official when (s)he is viewing games they have officiated.


15. Maximum number of affiliated officials per team by play level - See Official Team Affiliation for more information.