Go to All Official Assignments from your User Home Page. Click on a date to view a list all games on that date sorted by venue. Assignments that have been already made will displayed, as well as assignments that need to be confirmed, and requests that have been made for assignment (assuming your league is using Request/Confirm mode - See Official Request/Confirm & Self-Assignment). Click on the game number of the game for which you wish to make assignments to edit the game. On the "Edit Game" page, select an official from the drop down list. You can also select official 2s and official 3s. If you have already confirmed the assignment with the official, check the box "Mark as confirmed." Click on .
You can also make assignments directly from the All Official Assignments page, avoiding the need to edit games individually. If you choose, you can , in which case a drop down list will appear in every un-assigned slot. If your league is using Request/Confirm, there will be options to or . You can make selections for different positions in different games, and save them all at once by clicking on
If your league uses the "Request/Confirm" method of assigning, the "Show Full Lists" drop down lists highlight officials that have requested an assignment. Also for each assignment with requests, there will be an option in the drop down list to delete all the current requests.
If an assignment has been made, but not confirmed, then - buttons will appear below the name in the game list. These buttons will also appear for the official when they view assignments. Either the official coordinator or the official can confirm or decline the assignment.
You can add comments to be added to a specific assignment email. This is particularly useful when declining a request. Auto-emails are sent to official requesters that are not selected in addition to officials who are assigned.
Email Notifications are also sent to the proper party whenever assignments are changed, requested, or confirmed. For a confirmed assignment by the official coordinator, the email version of the message to the official looks like:
You have been confirmed as official for a game, Saturday February 18, 2006, 10:15:00 AM at Donovan East. The game is between Gauchos and Hurricanes.
For an unconfirmed assignment by the official coordinator, the message looks like:
You have been assigned as official for a game, Saturday February 18, 2006, 11:30:00 AM at Donovan East. The game is between Gauchos and Hurricanes. Please go to www.YourSportsLeague.com and confirm or decline this assignment.
Officials are automatically notified when a game is postponed or cancelled, or when an assignment is changed. In addition, officials are optionally reminded of their assignments, by email, a certain number of days in advance of the assignment. The number of days, the "Official Reminder Window", defaults to three, but can be set on the League Official Settings page. Setting the window to zero disables automatic reminders.
If you assign the same official to a second game in the same time slot, a warning message will be displayed above the Official Assignments list.
